Health & Event Policies

Cancellation Policy

NCFP's flexible cancellation policy allows for full refunds (less a $150 processing fee) through Thursday, September 15. After September 15, refunds will not be available.

Substitutions will be accepted until the beginning of the event.

If you need to cancel your registration, please email us at ncfp@ncfp.org

Non-Solicitation

To provide an environment where donors and those who work with them are able to share and learn from one another, NCFP maintains a non-solicitation policy at its National Forum on Family Philanthropy. While NCFP hopes its event can be a place for colleagues to connect and develop partnerships, the Forum should remain primarily a space for learning and networking. Solicitation includes, but is not limited to: requesting funding for any purpose, distributing grant proposals, or requesting business.

Attendees should not use attendee lists for solicitation including to promote events held in conjunction of the Forum or thereafter.

Any person and/or organization found to be violating this policy may be asked to leave without refund of registration fees, and such activity may result in the inability to attend future NCFP events.

Anti-Harrassment

NCFP is dedicated to providing a harassment-free National Forum on Family Philanthropy experience for everyone, regardless of gender, gender identity or expression, sexual orientation, ability, physical appearance, race, age, or, religion. We do not tolerate harassment of Forum attendees or staff in any form. This includes, but is not limited to, verbal or physical harassment or the sustained disruption of Forum events.

Reporting

You may make a report of harassment or solicitation to anyone with an NCFP staff name badge and our team will assist you. Alternatively, you may email Miki Akimoto at Miki.Akimoto@ncfp.org.

Photography

By entering this event you are entering an area where photography, audio and video recording may occur.

Your entry and presence on the event premises constitute your consent to be photographed, filmed, and/or otherwise recorded and to the release, publication, exhibition, or reproduction of any and all recorded media of your appearance, voice, and name for any purpose whatsoever in perpetuity in connection with the National Center for Family Philanthropy and its initiatives.

By entering the event premises, you waive and release any claims you may have related to the use of recorded media of you at the event, including, without limitation, any right to inspect or approve the photo, video or audio recording of you, any claims for invasion of privacy, violation of the right of publicity, defamation, and copyright infringement or for any fees for use of such record media.

You understand that all photography, filming and/or recording will be done in reliance on this consent.

If you have specific concerns, please contact us at ncfp@ncfp.org.

Attendance of Children

The Forum is designed for adults (ages 21 and older) and those who are ready to step into leadership roles in family philanthropy. All attendees must pay the full registration rate. We ask that you use your best judgment about whether children ages 12 and over who are engaged in your philanthropy are suited to engage with the content.

Due to insurance and liability, NCFP is unable to offer childcare for this event. You may contact the Fairmont for more information on its childcare options and recommendations.

COVID-19 Policy

The health and safety of the Forum’s attendees is a critical consideration for NCFP. We continue to monitor the COVID-19 situation closely and will update this policy in accordance with the latest guidelines from the CDC, and the City and County of San Francisco. We will be following all protocols required by San Francisco County and the Fairmont. We recommend that all attendees get tested for COVID-19 prior to traveling.

The current 2022 National Forum COVID-19 health and safety protocols are listed below and may be subject to change:

  • All Forum attendees, speakers, sponsors, and NCFP staff will be required to provide proof of up-to-date COVID-19 vaccination prior to or upon arrival to the conference.
    • In this context “up-to-date” is when an individual has received all shots in their primary dose (two doses of Pfizer or Moderna, one dose of J&J).
    • While booster shots are not required for attendance at this time, we strongly recommend receiving your COVID-19 booster shot(s) prior to attending the Forum for additional protection.
  • We will follow masking requirements in conjunction with the hotel, and local, state, and federal guidelines at the time of the conference. Please note that at this time, the Fairmont and City and County of San Francisco do not require indoor masking.
  • NCFP will also reevaluate and communicate any updated masking, testing, and social distancing requirements as we get closer to the conference date, so as to consider current trends in COVID-19 infection rates, and health and safety standards required by the Fairmont Hotel and the City and County of San Francisco.
  • Attendees are encouraged to bring their own masks for additional safety. NCFP can provide masks for all attendees who request them in-person.
  • To read more about the Fairmont’s cleaning protocols, visit https://www.allsafeandwell.com/.

By registering for NCFP’s 2022 National Forum on Family Philanthropy,  you commit to the following protocols:

  • Abide by the event policies set forth by NCFP above.
  • Provide proof of up-to-date vaccination prior to or upon arrival to the conference. Please note that additional information about how NCFP will collect this proof of vaccination will be forthcoming.
  • Abide by all health and safety policies required by NCFP, the Fairmont, and the City and County of San Francisco. These policies have been posted to ncfpforum.org and will be communicated to all attendees prior to their arrival. If an attendee refuses to follow these health and safety policies, they may be denied entrance into the conference and forfeit registration fees.
  • Follow all state and local requirements related to traveling during the pandemic.
  • You will not attend the Forum:
    • If you have experienced symptoms of COVID-19 within 48 hours of the event.
    • If you have tested positive for COVID-19, or have been exposed to someone who has tested positive, and are still within the quarantine or isolation guidelines described in the CDC guidance.

You understand and acknowledge that notwithstanding the health and safety measures being taken, there is always a risk that you may be exposed to and/or contract COVID-19 while traveling to or attending the Forum. You agree and acknowledge that by attending the event, you indemnify, agree not to sue, and release the National Center for Family Philanthropy and all its employees, directors, agents, contractors, volunteers, and affiliates from, and assume all risks, claims, damages, injuries, illnesses, losses, costs and expenses resulting from or arising in connection with your travel to and participation at the conference, including all risks of harm, damage, or illness related to COVID-19. 

NCFP's flexible cancellation policy allows for full refunds (less a $150 processing fee) through Thursday, September 15. After September 15, refunds will not be available. Substitutions will be accepted through October 18. We may offer select live-streamed sessions, but will not be providing a hybrid or virtual experience for attendees.

NCFP reserves the right to update our policies at any time. Please continue to refer back to this website for updates on policies and procedures. If there is a significant change to COVID-19 health and safety requirements, we will update policies on this page and send an email notification to all registrants ahead of the conference.